A schedule for each deal
Deposit on signature, balance when the candidate starts, milestones in between: the terms you negotiated become a schedule you follow.
- Expected dates
- Amounts per instalment
- Outstanding per invoice
Many agencies run their business on invoiced revenue and only discover unpaid items when chasing them, or even at year end. In between, a shared spreadsheet tries to track who paid what, with deposits part-settled and lump transfers covering three invoices at once.
The payment schedule sets out what is expected and when. Allocation matches every payment to the invoices concerned. Importing bank statements removes the data entry. What is left to collect is read straight from the tool.
This is the case that wastes the most time: a client settles several invoices in one go, sometimes only partly. Allocation spreads the amount received across the right lines, and the outstanding balance updates itself.
Example payment schedule. Fictional data.
Six situations every success-fee agency knows.
Deposit on signature, balance when the candidate starts, milestones in between: the terms you negotiated become a schedule you follow.
Transactions arrive in the tool and you reconcile them against invoices. No more line-by-line entry on a Friday afternoon.
A transfer covering three invoices is allocated across all three. A partial payment leaves the balance open, with no workaround.
A missed instalment stands out in the list. You chase with the right reference and the right amount, which changes the tone of the conversation.
You separate what has been invoiced from what has come in. That difference is what really drives an agency's cash flow.
Reports export to spreadsheet, and your invoice emails can copy in accounting, either visibly or in blind copy.
What people ask us about payments received