One gets an engagement letter signed before sourcing, another presents three profiles within forty-eight hours. One invoices on success, another monthly on a day rate. One wants every consultant to see everything, another separates by office. Software that imposes a single path forces someone to work alongside it, in a spreadsheet.
In Nicoka CABS, those rules are described in the configuration: stages, statuses, workflows, access profiles, notifications, templates. With no bespoke development, and without waiting for the next release.
Our teams support you at launch, then you stay self-sufficient.
The recruitment process, its statuses, their colour, and the ones that block new applications from arriving.
Sales cycle, invoicing cycle, approval chains resolved by role rather than by person.
Staff, teams, entities and access profiles: everyone sees what concerns them, and nothing more.
Predefined reports or ones you build yourself, placed in your dashboards, exportable when you need it.
The stages, their order and their statuses are defined in the configuration. A status can carry a colour, act as a default, and block new applications when the role should stop receiving them.
Example configuration. Every agency defines its own stages.
Nicoka CABS provides ready-made reports, and lets you build your own. You place them in your dashboards, you choose who sees them, and you export when the meeting calls for it.
| Report | Visible to |
|---|---|
| Candidates by source | Everyone |
| Activity by consultant | Management |
| Revenue by client | Management |
| Interviews held per month | Recruitment team |
Example dashboard. Fictional data.
Six settings that prevent parallel files and awkward reminders.
Your stages, your statuses, your blocking rules. The consultant follows the path you defined, not a vendor's.
The sales cycle and the invoicing cycle follow your rules, with the approvals you expect before a document goes out.
Access profiles, teams and entities describe who reads, who edits and who approves. Useful as soon as there are several offices or several brands.
An application received, a quote signed, a deadline coming up: the notification goes out without anyone having to think about it.
Contracts, engagement letters, interview notes, emails: the templates carry your identity and your legal wording, for the whole agency.
Predefined reports, reports you build yourself, dashboards by profile and spreadsheet export when you need to go further.
Configuration is part of Nicoka CABS, alongside the ATS, the CRM, sales and AI. No extra module to buy.
Agencies, IT services firms and staffing firms run their own processes in the same tool, with their own rules.
Multi-entity organisations run several offices and several brands from a single configuration.
What we get asked about configuring Nicoka CABS
Choosing an ATS is rarely decided on the feature list. It is decided on a simpler question: after six months, was it the tool that adapted to the agency, or the agency that adapted to the tool? The answer lies in what the configuration allows without going through bespoke development.
When a stage of the process does not exist in the software, it does not disappear: it moves into a spreadsheet, a chat channel, or a consultant's head. Tracking becomes partial, the indicators become wrong, and nobody notices until the first serious review. A tool that accepts your stages, your statuses and your rules stops that leak.
Three families of settings make the difference day to day. First the processes : the stages of application tracking, the sales stages of opportunities and the invoicingcycle, each with its statuses. Then the rights : access profiles, teams, entities, approvers resolved by role rather than named one by one, which spares you reworking everything the first time someone leaves. And finally the triggers : notifications, emails and documents generated at the right moment, from your templates.
A dashboard is only worth something if the data it shows comes from real work. Once the process is described in the tool, the reports and the dashboards become usable: activity by consultant, application sources, lead times, revenue by client. You use the reports provided or build your own, with the visibility you choose and spreadsheet export for one-off analysis.
As soon as an agency opens a second office or launches a specialist brand, the question of separation arrives: who sees the other office's candidates, who reaches the client accounts, how to consolidate without mixing everything together. Entities, teams and access profiles answer that within a single tool, without duplicating databases or subscriptions.
Go further: application tracking, CRM for agencies, pricing.