An agency sells an assignment, delivers it, then invoices it. Three jobs, and often three tools: an ATS for candidates, a CRM for clients, a spreadsheet or an accounting package for invoicing. Between the three, the same information gets keyed in several times and nobody has the full picture of a deal.
Nicoka CABS brings the three together in a single suite. The assignment starts on the sales side, runs on the recruitment side, is approved in the client portal and is invoiced in the same place. One record, one history, one subscription.
Each step feeds the next. Nothing to copy from one tool to another.
Accounts, contacts, opportunities and follow-ups live in the built-in CRM. The client brief becomes a job in one click.
The ad goes out to more than 130 partner job boards and your career site. LinkedIn sourcing and your talent pool complete the flow.
Applications centralised, CVs parsed, pre-screening questionnaires, interviews scheduled and notes attached to the record.
The client reviews the shortlist in their portal, comments and approves. Every action is tracked by user.
Quote, order, payment schedule and invoice follow on from the same deal. Revenue is tracked by consultant and by client.
Job boards, career site, speculative applications received by email, referrals, LinkedIn sourcing: everything lands in the same place, attached to the right job. Speculative applications are routed automatically to the relevant opening, and profiles already in your database are flagged before a duplicate is created.
Application pipeline in Nicoka CABS. Fictional data.
The interview manager carries the workflows, the tasks and the deadlines. You send your video invitations from Nicoka CABS, you issue your pre-screening questionnaires online or as PDFs, and the scores appear on the candidate timeline.
Interview manager in Nicoka CABS. Fictional data.
You build the candidate file, send it with your email templates, or share the assignment through a secure link in your agency's colours. The client reviews the profiles you have shortlisted, comments, approves or rejects. Every action is tracked by user.
Client sharing portal in Nicoka CABS. Fictional data.
This is what sets a suite apart from an ATS on its own. The sales opportunity, the quote, the order, the payment schedule and the invoice all sit on the same deal as the recruitment. You track your margin per assignment, your revenue per consultant and your collections without re-keying a single line.
Signature requests attached to the deal, in Nicoka CABS. Fictional data.
Nicoka CABS is configured per stage, per team and per assignment type, with no development.
ATS, CRM, sales management and AI are all included in Nicoka CABS. No module to buy again as you grow, no connector to maintain between three vendors.
Recruitment stages, fields, screens, access profiles and document templates adjust to your organisation, from the admin console.
Hosted in France and only in France, no transfer without your consent, daily backups and full data portability.
Ada searches your talent pool, pre-sorts applications and prepares your reports. She gives a score, the strong points and her reservations. You decide.
Email, SMS, WhatsApp or LinkedIn from a single composer. Exchanges flow back into the record, visible to the whole team.
Job boards, mailbox, calendar, telephony, electronic signature and career site all connect to Nicoka CABS, with an open API for everything else.
Recruitment agencies, IT services firms, staffing agencies and HR teams run their hiring in Nicoka.
Consultants, researchers and managers work on the same records, without duplicating each other.
The tool is available in nine languages and serves teams across three continents.
Intuitive, easy to use and above all suited to how the company actually works. And the team is available, attentive and very effective.
What we get asked about running recruitment in an agency
Most recruitment agencies work with several pieces of software. One for candidates, one for clients, a third for invoicing, and a spreadsheet to hold it all together. Each does its own job well. The problem shows up at the joins: the same assignment exists in three forms, the same person is entered twice, and the simplest question of all, how much did this assignment earn us, takes half a day to reconstruct.
An agency consultant sells, recruits and watches their profitability. In the morning they prospect a client, in the afternoon they qualify candidates, at month end they check their invoicing. It is a sales job as much as a recruitment job, and that is precisely what a conventional ATS does not cover: it handles applications very well, but stops at the border of the client and the invoice.
Nicoka CABS was built from that reality. The Agency CRM carries the accounts, the contacts, the opportunities and the outreach sequences. The ATS carries the jobs, the sourcing, the applications and the interviews. The sales management module carries the quotes, the orders, the payment schedules and the invoices. All three share the same records and the same history.
The sequence is linear, and that is what saves time. A won opportunity becomes a job. The job goes out through job multiposting to more than 130 partner job boards and to your career site. Applications come back into that job, CVs are parsed, duplicates flagged. The applicant tracking moves stage by stage, with its rejection reasons, its questionnaires and its interview notes.
The shortlist is shared with the client through a secure link or from their dedicated portal. They comment, approve, reject. On hire, the deal is invoiced on the same record, and revenue reads by consultant, by client and by assignment type.
The Ada assistant is not a chat window bolted onto the side of the tool. She searches your talent pool from a job, suggests candidates with a score and their strong points, and states the criteria she had to relax. She parses CVs, including scanned ones, pre-sorts applications, prepares your reports and drafts your messages. Suggestions are argued, never imposed: the decision stays with the recruiter, which matters professionally as much as it does in regulatory terms.
Agencies that want full control can plug in their own AI provider, with their own key. Sensitive data stays fenced off, and usage quotas are visible.
An agency handles personal data at scale: CVs, contact details, interview histories, assessments. Nicoka is built in France, and its data is hosted in France and only in France, with a French cloud provider. No transfer is made without consent. Consent requests, retention periods, CV anonymisation and the right to erasure are handled in the tool, not in a parallel spreadsheet. The technical details are on the securitypage, the processing policy on the GDPR.
Nicoka CABS is priced at 130 euros per user per month, with every feature included: ATS, CRM, sales management and AI. There is no module to buy again as the agency grows, and no connector to maintain between three vendors. The trial is free for 14 days, with no credit card. The suite today supports more than 250 clients and 30,000 users across 30 countries, from the independent recruiter to the multi-office agency.
Going further: what is an ATS, all the features, pricing, client testimonials.