The engagement letter signed sooner
Recruitment starts once the client has signed. One send from the record, one online signature, and the assignment opens the same day.
- Sent from the deal
- Online signature
- Assignment opened straight away
Get documents signed without leaving the record
Quote, contract, job offer: the request goes out from the tool,
and the signed document files itself back where it belongs.
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What you get signed
Quotes
Collaboration contracts
Job offers
Confidentiality agreements
Agreements and amendments
from the record concerned
The documentGenerated from your templates, inside the record
The signature requestSent to the right person, without leaving the tool
The trackingIn progress or signed, with the sender and the timestamp
The filingThe signed copy joins the assignment and the client account
What happens nextAssignment opened, or invoicing triggered
The principle
A document waiting for a signature holds up everything else
An unsigned engagement letter means a recruitment that does not start. A contract left pending means an invoice that slips into next month. And when signing happens over email, with printing, scanning and attachments, nobody can say exactly where the document stands.
Here the request goes out from the record concerned, its status stays visible in the signature list, and the signed document files itself back in place, with nothing to do by hand.
- You know where every document stands : in progress or signed, by whom, and when.
- Nothing gets lost : the signed copy joins the assignment and the client account.
- The tools you already use : signature partners are integrated, including Yousign and DocuSign.
In practice
A list that shows what is signed and what is dragging
Every request appears with its title, the record it belongs to, its status, its date and its sender. Documents that have been pending too long stand out, and chasing them becomes a decision rather than an afterthought.
- Status per request : signature in progress or signed, with the timestamp.
- Sender identified : you know who sent the request, which helps when several consultants are involved.
- Search and filters : by record, by period, by status.
- Automatic filing : the signed document joins the record concerned.
Signature request tracking. Fictional data.
What built-in signing changes
Less waiting, less chasing, less paper lost
Six moments where a document holds up an agency's work.
Pending documents in plain sight
Whatever is dragging shows up in the list. You chase the right person at the right time, instead of discovering the delay at month end.
- Status per request
- Date and sender
- Filters and search
Filing that takes care of itself
No more signed documents sitting in an inbox. The file joins the assignment, the client account or the candidate concerned.
- Automatic attachment
- Available to the team
- Findable months later
The candidate too
Job offer, confidentiality agreement, onboarding document: signing is not just about the client.
- Candidate documents
- From the candidate record
- Logged in the record
Your signature partners
Yousign and DocuSign are integrated. You keep the tool your agency already uses, and you drive it from Nicoka CABS.
- Yousign
- DocuSign
- Driven from the record
Invoicing unblocked
The signed quote becomes the basis for the invoice, on the terms that were accepted. No more gap between what was agreed and what is billed.
- Signed quote kept
- Terms carried over
- Invoice attached to the assignment
Frequently asked questions
What people ask us about e-signature
Which documents can be signed?
Anything that lives in your records: quotes, collaboration contracts, job offers, confidentiality agreements, agreements and amendments.
Which signature providers do you work with?
Signature partners are integrated, including Yousign and DocuSign. You keep the tool your agency already uses and you drive it from Nicoka CABS.
How do I know where a request stands?
The request list shows the title, the record concerned, the status, the date and the sender. Documents pending too long are spotted immediately.
Where does the signed document go?
Into the original record: the assignment, the client account or the candidate record, depending on the document. It stays available to everyone entitled to see it.
Is e-signature charged extra?
The feature is part of Nicoka CABS, at 130 euros per user per month. Your subscription with the signature provider remains your own cost.