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Track your applications Multipost your job ads Source qualified candidates
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All the features
you need
are in Nicoka.

The recruiter's timeline

with CABS by Nicoka

From prospecting to placement, every key stage of the recruiter's journey in your ATS/CRM. A concrete look at how Nicoka CABS structures and streamlines your day-to-day work.

1

Business relationship & Prospecting

Emailing, opportunities, centralised management of clients & leads, interaction history, candidate push
2

Contracts & Mandates

Customisable templates for agreements, service delivery, signature, fee rates, electronic signature
3

Positions & Assignments

Duplication, recruitment process, multi-location, direct approach, CV database
4

Sourcing

LinkedIn plugin, Apec, HelloWork, CVAden, France Travail, Turnover IT, Indeed
5

Multiposting

Unlimited, 150+ job boards, centralised applications, customisable career site
6

Recruitment process

100% configurable, automated sending, candidate statuses, pipeline, client area, GDPR policy
7

Application sorting & filtering

CV parsing, powerful search engine, customisable filters, geolocated, multi-criteria, boolean
8

Candidate communication

Email and SMS, templates, bulk sending, job push, GDPR consent, WhatsApp, LinkedIn sync
9

Collaboration between recruiters

Candidate allocation, feedback requests, assessment sharing, shared reports, interviews
10

Candidate presentation

Client sharing, application validation, progress reports, candidate file,
anonymous CV
11

Invoicing

Generation of contracts, mandates & agreements, electronic sending, payment tracking, signature
12

Analytics & Reports

KPIs, built-in Business Intelligence tool, activity analysis
Built-in AI assistant

All the features of Nicoka CABS

Nicoka CABS is the all-in-one solution designed for recruitment agencies and headhunters. CRM, sourcing, CV database, job posting, invoicing, GDPR compliance: below you will find all the features that let you run your recruitment business day to day, from prospecting to placement.

Discover all the features
Client relationship
Sourcing
Applications & CV database
Recruitment from A to Z
Administrative management
GDPR compliance

Client relationship management

Centralise your contacts, automate your interactions and track your sales pipeline.

Lead management

With our CRM prospecting tool, create and manage a contact list easily. Import and categorise your contacts in a few clicks.

Email and SMS templates

Easily create email and SMS campaigns with our prospecting tool. Use customisable templates and track the results of your campaigns.

Interaction tracking

Easily track your interactions with your clients thanks to our tracking tool. View the interaction history and add notes for precise follow-up.

Sales pipeline

Optimise your sales pipeline by tracking opportunities and visualising the key stages and your team's performance.

Full CRM

Easily manage your sales opportunities in a few clicks with our tool. Add notes, tasks and assign them to members of your team.

Communication system

Centralise interactions and provide effective follow-up for your prospects with our integrated system. Schedule and automate tasks.

Mobile app

With our mobile app, stay connected with your contacts on the go and access the interaction history and SMS sending.

SMS sending

Send messages (SMS) from the platform and schedule automated sends to stay in touch with your contacts.

Interaction history

You can view the interactions with each contact, such as calls, emails and SMS. You manage expectations based on their history.

Built-in calendar

A clear view of upcoming events, such as interviews or calls. Easily add and organise new events by date and time.

Task manager

View your daily tasks, organise them by priority, add new ones and mark completed tasks as done. Manage your teams from a single space.

Document management

Store your professional documents such as CVs, cover letters, contracts. Organise them by type and find them with the search engine.

Candidate push

Offer qualified profiles directly to your clients from your CV database. Send candidates in one click and track their feedback from your dedicated client area.

Sharing of anonymised CVs

Share selected candidates with your clients anonymously. Our built-in anonymisation tool ensures an objective, GDPR-compliant selection process.

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Sourcing management

Find, import and qualify the best profiles for your recruitment assignments.

Reliability and performance

Nicoka CABS is reliable and high-performing. You are assured of a powerful, limitless and secure.

Performance reports

Precise data on your recruitment performance with customisable reports and dashboards. Track your recruiters' progress.

24/7 support

Online support, email support and a feedback button available 24/7, and phone support from 6am to 9pm Monday to Friday.

Recruitment strategy

Track the results of your job offers and adjust your strategy. You have predefined reports on your performance.

LinkedIn profile import

Import profiles from LinkedIn, APEC or HelloWork into your CV database thanks to the Nicoka plugin. Save your exchanges by turning your emails into candidates.

CV database

Store and access your qualified candidates in your CV database. Import applications and profiles. Configure the search engine to find your candidates quickly.

Candidate typology

A smart, customisable search engine to find the ideal candidate in your CV database. Define your search criteria, candidate types and statuses.

Simplified posting

Post your job offers on your job boards and your career site. Centralise the management of your ads and connect your already-published offers.

Recruitment process

Configure your recruitment processes, notifications and stages. Automate statuses, notifications and stages at each step.

Accessible career site

Optimise your recruitment strategy with a career site that is intuitive and consistent. Attract qualified candidates with an accessible platform.

Customisable career page

Showcase your job offers with a customisable career page, visible on job meta-sites (Google for Jobs). Choose the filters and search criteria.

Posting to job boards

Create an ad and publish it on several job sites. Select the job boards suited to your offer. Attract qualified, motivated candidates.

Your visual identity

A WordPress-style career platform: easily customise your career page. Apply your visual identity and display your job offers however you like.

Advanced search engine

With advanced options, search for qualified candidates by criteria such as skills, experience, tags, and more. The search engine is adaptable.

Multiposting

Optimise your visibility with candidates by using multiposting on the top-performing job sites.

Centralised offers

Manage every stage of your job offers: creation, publication and application management. Customise the positions and receive applications.

GDPR compliance

Manage qualified candidate profiles compliant with the GDPR. Update data from LinkedIn, APEC and HelloWork. Send consent requests.

Dedicated client area

A dedicated area for your clients to track the candidates proposed for each assignment. Add participants and let your clients see candidates in real time.

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Application and CV database management

Centralise, sort and share applications with your clients with ease.

Data control

Full control over external data transfers, and you can retrieve your data easily at any time in Excel format.

External data import

Transfer your existing data into our app, whether Excel files or from another tool. You can import more files at any time.

Centralised applications

Bring all application information together in one place. Give your clients a clear and efficient recruitment experience.

Mobile app

Access your recruitment data from any device with the Nicoka app.

Customisable recruitment processes

Configure your recruitment processes to automate status updates, notifications and stage changes. Customise the notifications.

Interview questionnaires

Create tailored interview questionnaires. Fill them in during interviews in real time with candidates and send them as PDF or Word.

Automated communication

Send emails and SMS automatically or manually. Share documents either by granting access to your space or by sending them as attachments.

Application folders

Easily organise and share your clients' applications with application folders in Nicoka CABS. Customise the information to share.

Data sharing

Fast, easy information sharing via our external portal. Secure login with multi-factor authentication.

Personalised client area

A personalised external area where your clients see the assignments and sourced candidates, and can comment on and qualify candidates.

Secure data access

Secure access for your clients to review the selected candidates. The external portal makes collaboration easier by allowing candidates to be qualified.

Interview manager

Management of in-person, phone or video appointments. Invite your contacts, candidates or colleagues in a few clicks.

Bulk communication

Send bulk messages to candidates to inform them of their application status or offer them similar positions.

Application sorting

Sort and assess applications based on precise criteria. Quickly find the most relevant candidates for your position.

Visibility of your offers

Showcase your job offers with a customisable career page, visible on job meta-sites. Choose the filters and search criteria.

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Recruitment management from A to Z

Dashboards, workflows and steering tools to manage your teams and your recruitment.

Custom dashboards

Track your progress and adapt your strategy with custom or predefined dashboards.

Access profile management

Manage your staff's access and roles. Assign tasks and track your team's progress.

Manager interface

A dedicated interface to manage tasks and track recruitment progress in real time.

Items to validate

Items awaiting validation on mobile or desktop. Reminders of tasks to complete.

Global configuration

Full control over customising the interface, fields, processes and templates. Discover all the configuration options.

Custom workflows

Configure each stage of your process with tailored notifications and strategies. Track your performance with our reports.

LinkedIn, APEC & HelloWork plug-in

Extract public profile data to import it directly into your CV database. Learn more about the Nicoka plugin.

Outlook extension

Turn emails into new opportunities, contacts or candidates by selecting the relevant messages to keep.

Identified contacts on mobile

Automatic recognition of your contacts during calls. Add a report from your mobile app.

Interview questionnaires

Create tailored interview questionnaires directly in Nicoka. Fill them in in real time with your candidates and export them as PDF or Word.

Job push

Send targeted job offers directly to candidates in your CV database. Discover job push to speed up your placements and keep your candidates engaged.

CV anonymisation

Present your candidates to your clients without revealing their identity, in one click. CV anonymisation ensures an impartial, GDPR-compliant selection process.

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Administrative management of recruitment

Invoicing, quotes, payments and revenue tracking made simple.

Payment allocation

Easily manage partial payments by viewing the list of unpaid invoices to allocate.

Real-time revenue tracking

Clearly track your revenue and the financial performance of each team member with our analytics reports, account by account and period by period.

Payment schedule

Manage your clients' order due dates. You can set the number of dates and the applicable rates.

Bank statement import

Import your bank statements, match the lines with your purchase and sales invoices, and validate easily.

Invoicing process

Easily configure your invoicing process with Nicoka. Set manual and automatic steps and handle credit notes with a dedicated process.

Invoice management

Quickly create an invoice with predefined products, price lists and templates to make your sales team's job easier.

Electronic document signing

Give your clients the ability to sign your quotes online with Nicoka, and avoid tedious follow-up tasks.

Custom quote templates

Quickly create custom quote templates using images and standard text. Reuse them easily.

Product catalogue

Create quotes with preset product and service templates. Generate your contracts and invoices. Build a service catalogue.

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GDPR compliance

Protect your candidates' personal data and comply with current regulations.

Consent and transparency

With Nicoka CABS, you can easily manage consents and guarantee full transparency about how data is used in the recruitment process.

Personal data management

Protect your candidates' sensitive information with Nicoka CABS and make sure you meet the legal requirements for data privacy.

Right to be forgotten

Handle candidate data deletion requests in accordance with the GDPR. Nicoka CABS offers features to permanently delete data.

Data security

Advanced security measures are in place to protect candidates' confidential information from unauthorised access, leaks or data breaches.

Consent management

Recruiters can manage candidate consents. They can choose data types, change preferences and view the consent history.

CV anonymisation

Benefit from a built-in CV anonymisation tool to ensure that only the necessary information is processed as part of the recruitment process.

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THE ONLY SOFTWARE YOU
NEED.

Nicoka is designed to make your life easier.

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Back to top Client relationship Sourcing Applications & CV database Recruitment A to Z Administrative management GDPR compliance